Hermance Park Pavilion

Hermance Park Pavilion Rental Agreement

This field is for validation purposes and should be left unchanged.

Hermance Park Pavilion Address: 200 N Apollo St., Bristol, IN

Payment

  • Rental of the pavilion is $200.00 per day plus the $14.00 sales tax ($214.00), which the Town is required to pay to the State.
  • An additional refundable security deposit of $200.00 will be charged for all rentals.
  • In the event of a cancellation, the fees except for $50.00 will be refunded.
  • The building is rented on a first-come, first-served basis with payment in full. Our office will need to receive payment within two (2) business days. We cannot hold the building per phone request or partial payment.
  • Violation of any of the below guidelines may result in the forfeiture of the deposit.

Rules and Regulations for Hermance park Pavilion

  • The individual entering into this agreement must be 21 (twenty-one) years of age and be prepared to present a valid driver’s license and sign the rental agreement.
  • Upon completion of the rental agreement and payment of the rental fee – the building is considered rented for the requested date. Access to the building earlier than the day of the rental may result in additional charges, since the building may be rented to another group.
  • Any questions regarding the rental should be directed to the Town office at 574-848-7007 extension 4.
  • The building is government property and must be treated as such; therefore, no smoking in the pavilion or alcoholic beverages are allowed on the premises.
  • Decorations are permitted; attach ceiling decorations to metal framework ONLY. No tape is allowed on the walls or tables.
  • Since the pavilion is in a residential neighborhood, it is the renter’s responsibility to keep the noise level acceptable to not be disruptive to the neighborhood after 10 p.m. The Police department reserves the right to visit during the rental time to check compliance with this agreement.
  • The renter must have the facility cleaned and vacated by 11:00 p.m. After 11:00, the doors will lock, and the entry code will no longer work for you to enter.
  • Snow will be shoveled before the end of the workday on Friday. Any additional shoveling will be the responsibility of the renter and at the renter’s expense.
  • ***There is absolutely no confetti allowed in the parks.***

    • After-hours emergency contact 574-304-2218

Parking

  • All parking should be confined to the parking lot on the park property.
  • Any vehicles left overnight will be considered abandoned and will be impounded by the proper authorities.

    Risk of Loss or Damage

    • The renter assumes all risk of loss or damage to personal and Town property caused by the renter and/or individuals in attendance.
    • The renter agrees to return the property to the condition in which it was received from the Town.
    • The renter will pay all attorney fees generated in the collection of damages. The renter and/or individuals attending also waive liability for injury occurring at the place of rental.

    Terms for Refund of the Security Deposit

    The building must be left in the manner received. If the pavilion is not found to be acceptable, the cleaning deposit will not be refunded.

    • All tables and chairs used must be clean and returned to their respective places.
    • The floor must be swept and mopped.
    • Replace trash can bags after dumping all the trash. The dumpster is in the parking lot.
    • Cleaning products, trash bags & toilet paper will be supplied. The renter is responsible for any other cleaning products needed.
    • Any decorations and tape must be removed. Decorations and/or signage located on State Road 120 must also be removed.
    • All windows must be closed and locked.

    ***To keep the door from locking, on the inside of the door is a green switch. Move it from green to red when you want the door unlocked for guests to get inside without a pin. When your event is over or want the door to lock behind you, switch it back to green***

    Renter Name(Required)
    Address(Required)
    MM slash DD slash YYYY
    Agreement(Required)

    The security deposit is required to be paid in person at 303 East Vistula Street (Town Hall) within seven (7) days of booking your rental. If the deposit is not received within this timeframe, the reservation will be released and subject to the applicable cancellation and refund policy.

    If you need to make alternative arrangements, please contact our office at 574-848-7007 or email us at bristolparks@bristol.in.gov and we’ll be happy to assist.